Tag Archives: Recording meetings

Must read! Investigation into the transparency of local government decision making

Council Transparency

The Investigation into the transparency of local government decision making has been completed and the report publicly released.

I took the time to read through this report and found it very informative and interesting that it revealed some issues relating to Councils. Community members had reasonable concerns about transparency in their Councils and in fact there were many complaints  made to the Ombudsman.

“This investigation arose from a single complaint about a decision made in a closed council meeting – a practice that we found to be widespread across Victoria. Some complaints resonate as a theme: local councils continue to account for some 25 per cent of jurisdictional complaints to my office – more than 3,400 last year. People complaining to my office about council decisions periodically refer to the decision being made “in secret” or “behind closed doors” as evidence to support their concerns. I tabled the report into the original complaint in June 2016, but this has been a far wider investigation, looking at the transparency of decision-making within local government in Victoria.” Source: Deborah Glass Ombudsman.

As part of the investigation 79 Victorian councils were surveyed and 12  were selected to be examined in detail.  

The areas of focus were:

the closure of council meetings and special committee meetings to     the public

• the handling of confidential matters

• the nature and quality of audio and visual records of meetings and       the public’s ability to access records

• the scope and exercise of delegated council functions/powers and       administrative actions; and the reporting of these to council and           the public

• the nature and content of information discussed in ‘assemblies of         councillors’

Due to the findings, there were specific recommendations made in the report to be introduced or implemented. Here is a summary of   some of the recommendations or suggestions:

• relating to the Local Government Act, a requirement for more              detailed reasons in relation to the closure of meetings to be                    specified in the minutes and that embarrassment to, or potential          adverse criticism of, council are not reasons to close a meeting to        the public

implement a mandatory ‘Code of Councillor Conduct’ training               program       

• conflict of interest requirements to extend to advisory committee      members and to have an updated list of committees on a Council’s      website                               

• ensure that agendas are made available to public five days before a     council meeting

 public questions and answers to be recorded in minutes,  through       audio or audio-visual recording and publication, as well as posting       recorded open meetings to council websites

Did you know about section 15 Your right to freedom of expression’ under the Human Rights Charter?  

“People are free to say what they think and want to say. They have the right to find, receive and share information and ideas. In general, this right might be limited to respect the rights and reputation of other people, or for the protection of public safety and order.” Victorian Equal Opportunity and Human Rights Commission

How does this right play a role in Council? As stated in the report: 

“Councils also need to take care regarding restrictions on public question time. Unreasonable restrictions have the potential to be incompatible with not only the right to participate in public life, but the right to freedom of expression in section 15 of the Charter. For example, where councils require questions in writing prior to meetings, they should ensure there is appropriate assistance available to those who may have difficulty placing their question in writing. A number of councils mentioned they offered such assistance. Councils should also ensure that any restriction on the content of questions or submissions by members of the public at meetings which could be considered to limit their right to freedom of expression is appropriately balanced with any lawful restrictions reasonably necessary to respect the rights and reputation of other persons or national security, public order, public health or public morality.”

You will also find a summary of transparency in the report:
What does a transparent council look like?
What does a transparent council look like?
Page 150 -151 of the Investigation into the transparency of local government decision making report. Click to view!

Link to full report: Victorian Ombudsman: Investigation into the transparency of local government decision making

Related links: 

Local government transparency a postcode lottery: Victorian Ombudsman

Victorian public being shut out of local council meetings, ombudsman says

Victorian Ombudsman Deborah Glass says councils must be more transparent over their decisions

Empowering Monash & YOU post – Transparency in Council 

Empowering Monash & YOU post – Feedback to Council: Streaming/recording of meetings

Comments are welcome!

HarikNG – Administrator and Contributer

Empowering Monash & YOU

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Have you heard? Monash Council meetings just like a school class?

Monash Council Meetings Class Rules

Monash Council has introduced measures to improve the functioning of Council meetings. However many believe that Council meetings are now more like a school classroom. “If people behave like children and act in an unprofessional way, they can expect to be treated like children.  I make no apologies for that.  I was elected Mayor a few weeks ago to fix our dysfunctional meetings and I am determined to do that” stated Mayor Geoff Lake – Hands on heads improves Monash Council meeting.

Councillors are now required to place two hands on their head if they wish to raise a point of order. I wonder what will be next? A time-out corner?

Monash Council Meetings Naughty Corner

Now Mayor Geoff Lake wants an audit of councillor attendances at Council meetings. “This is because I have become alarmed at the attendance record of some councillors and, in particular, the approach that some councillors are taking in either providing no prior apology when they are absent from a Council meeting or providing unreasonable or insufficient notice of a planned extended absence” said Mayor Geoff Lake – Statement from Mayor Geoff Lake.

Even Monash Ratepayers believe that Monash Council is the School from Hell!  Monash Ratepayers Inc Article Snippet:

Monash Council: The School from Hell

Serial BullyingThe ridiculing and gagging standing order for controlling council meetings is not enough for Mayor Lake. He now wants roll calling to be his new black in councillors’ conduct management. Tracking councillors’ attendance is his next level up in bastardising the LG Act’s code of conduct guidelines, of course conveniently through exercising his Mayoralty position. Source:  https://monashratepayers.wordpress.com/2016/07/05/monash-council-the-school-from-hell/

I wonder what else will be added to meetings? Perhaps we should provide some suggestions. Here are some!

  • Line up quietly to be marched into meeting room by Mayor Geoff Lake
  • Councillors who do not come to meetings prepared will have detention! 
  • Three strikes – Clean up duty!

Councillors Line Up

Instead of Monash Council spending $10,000 to monitor meetings, funds should be used to implement recording of meetings, to give more people access to meetings. It will also ensure a more transparent Council. Recording/Streaming Council Meetings Benefits Disabled Constituents.

What do community members think of these changes? Leave your comments by clicking on the Leave a Comment button above.

Have you seen these articles and comments? 

Monash councillors forced to put hands on head when they wish to speak during meetings

Monash Council Mayor Geoff Lake wants to track councillor attendance at meetings with an audit

3AW Breakfast interview – Monash Councillors have to place their hands on their head if they want to speak at council meetings